Job Overview

We are seeking a motivated Projects and Grants Intern to assist our team in managing and supporting various projects in physical and technological security for multiple organizations. This internship offers hands-on experience in project coordination, vendor communication, and grant support. The ideal candidate is detail-oriented, eager to learn, and able to work in both office and field environments.

This position will work closely with and be directly supervised by a Senior Project Manager, who will provide ongoing training, mentorship, and guidance. No previous experience in security or grants is required, just a strong interest in project management and a willingness to learn.

Key Responsibilities

Field and Office Support:

1. Accompany project managers to on-site meetings with vendors (e.g., door or camera installation contractors).

2. Assist in documenting project progress by taking photos, notes, and status updates.

3. Support in coordinating schedules between clients and vendors.

Project Coordination Assistance:

1. Help prepare meeting agendas, track project milestones, and update project documentation.

2. Communicate with vendors and clients to confirm details and timelines, under supervision.

3. Support project managers with organizing files, updating spreadsheets, and maintaining project management tools.

Security Project Support:

1. Assist in compiling and organizing lists of physical and technological security improvements (e.g., cameras, doors, access control).

2. Participate in security audit walkthroughs to observe and document findings.

Grant and Documentation Support:

1. Support the preparation of grant applications (e.g., NYS and FEMA grants) by organizing materials, collecting supporting documents, and drafting sections as directed.

2. Help maintain compliance records, project logs, and other documentation as required.

Administrative and Communication Support:

1. Draft and format project-related emails, reports, and presentations.

2. Help organize meetings, take minutes, and follow up on action items.

Qualifications & Skills

Education: High School diploma or equivalent, either pursuing a college degree or college degree preferred.

Technical Proficiency: Familiarity with Microsoft PowerPoint and Excel (or Google Suite equivalents). Experience with project management tools is a plus.

Communication Skills: Strong written and verbal communication in English; able to communicate professionally with clients, vendors, and team members.

Organization & Detail Orientation: Excellent attention to detail and ability to manage multiple small tasks at once.

Eagerness to Learn: Interest in project management, operations, and grant processes, with a proactive approach to learning new skills.

Internship Details

Compensation: $16.50 per hour starting

Schedule: Monday to Friday, 9am to 6pm (with a 1-hour lunch break); flexibility for students may be considered

Location: On-site

Mentorship: Direct supervision and training from a Senior Project Manager

Potential for Growth: Strong performance may lead to future full-time opportunities as a Project Associate.