Compensation Range: $23 - $ 26 per hour (depends on experience)
Type: Full-time (Non-exempt)
Reports to: Accounting Manager
Location: New York - 10018
Expected Workweek: Monday - Friday | 9 AM to 6 PM (with an hour of lunch break)

Position Overview

The Accounting Specialist supports the financial operations and administrative stability of GLOBAL OPS. This role is responsible for maintaining accurate financial records, managing accounts payable and receivable processes, supporting billing operations, and ensuring the integrity of daily financial transactions.

The Accounting Specialist plays a key role in ensuring financial discipline, operational transparency, and reliable accounting practices across the organization. This position requires a highly detail-oriented professional capable of managing multiple responsibilities while maintaining accuracy and strong documentation standards.

This role supports leadership by ensuring financial data is organized, timely, and reliable for operational decision-making and company growth.

Core Responsibilities

Financial Transaction Management

• Record and maintain daily financial transactions in the accounting system.

• Ensure proper posting, classification, and documentation of financial entries.

• Maintain organized and accurate financial records and supporting documentation.

• Assist with reconciliation of financial data and internal accounting records.

Accounts Receivable Management

• Generate and distribute client invoices according to company billing cycles

• Monitor outstanding receivables and payment timelines

• Assist with follow-up on overdue invoices to maintain healthy cash flow

• Maintain accurate records of receivables and payment activity

• Support leadership in tracking billing and collections performance

Accounts Payable Management

• Process vendor invoices and ensure proper documentation

• Verify vendor charges and maintain organized records

• Ensure timely vendor payments and proper transaction posting

• Maintain clear documentation for all payable transactions

Billing & Financial Documentation

• Prepare and manage regular billing documentation for client accounts.

• Maintain accurate financial records to support reporting and auditing processes.

• Ensure financial records meet internal standards for organization and traceability.

• Assist leadership with financial documentation requests when necessary.

Administrative & Operational Support

• Perform financial data entry with a high level of accuracy.

• Support administrative office functions including answering employee queries related to payroll, vacation time, and safe & time; opening, distributing and responding effectively to mail.

• Conduct internet research or administrative tasks that support operational or financial functions.

• Assist with evolving operational needs as the company continues to grow.

Qualifications & Skills

Required Experience

• Minimum 2+ years of bookkeeping, accounting, or finance-related experience in a professional office environment

• Strong experience working with QuickBooks or comparable accounting software

• Demonstrated ability to manage financial records accurately

Preferred Qualifications

• Experience working with DCAS (Department of Citywide Administrative Services) program documentation and billing processes

• Familiarity with government or municipal contracting environments

• Experience supporting accounting functions in a service-based organization

Technical Skills

• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Strong spreadsheet and Excel formula capability

• Experience with Google Workspace applications

• Strong data entry skills and numerical accuracy

Professional Competencies

• Exceptional attention to detail and organizational discipline

• Strong analytical and problem-solving ability

• Ability to manage multiple priorities and meet deadlines

• Excellent written and verbal communication skills

• Ability to quickly learn and adapt to new systems and technologies

• High level of professionalism, confidentiality, and integrity

Education

• Associate degree or certificate in Accounting, Finance, Bookkeeping, or Business Administration preferred

Success Metrics

Success in this role will be measured through the following operational indicators:

• Accuracy of financial records and transaction entries

• Timeliness of invoice generation and billing cycles

• Timeliness of receivable collections and reduction of overdue invoices

• Consistency and reliability of accounts payable processing

• Quality and organization of financial documentation

• Responsiveness to leadership and operational support requests

• Compliance with internal financial procedures and documentation standards

The Accounting Specialist is expected to maintain a high level of reliability, precision, and financial accountability in daily operations.

Career Pathway

GLOBAL OPS believes in developing strong internal talent and providing opportunities for professional growth.

High-performing Accounting Specialists may progress into roles such as:

• Senior Accounting Specialist

• Accounting Manager

• Senior Accounting Manager

Growth within the organization is based on performance, reliability, leadership potential, and the ability to support expanding financial operations as the company scales.

About GLOBAL OPS

GLOBAL OPS is committed to delivering high-level security services through disciplined operations, professional leadership, and a strong culture of accountability.

Our mission is to protect clients, communities, and teams through operational excellence and unwavering professionalism.